By Thomas DeVere Wolsey
In an old file box for 4X6 index cards, my Mom kept favorite family recipes. Some of these cannot be found online because they were traded among her friends and relatives long before Pinterest or Facebook made it possible to share a recipe link online. I wanted to share copies of these with my brother and sisters, but making copies on paper seemed the wrong way to go. By layering applications, I found I could recreate those 4X6 index cards, make many of them searchable, and share them with family and friends. I used Evernote and Scanner Pro along with tags that corresponded with Mom’s original index card system (each letter represented a category of recipe, such as “cookies” and I could also add tags for recipes by season or author). Using these apps was far more efficient than using the traditional flatbed scanner in this instance.
There are many tools for archiving and sharing recipes (click here for one example) from file boxes, but I also wanted to archive and share the many file folders full of lesson plans and resources, such as student work samples, that I collected over the years. The same tools I used to store and share Mom’s recipe box worked well here. My manila file folders full of news clippings, handwritten notes, typed lesson plans, and student work samples could easily be converted to a notebook in Evernote. I added tags that roughly matched the file folder label and additional tags for “student work sample” or “lesson plan.”
Some of the items in the folders would fit well in my flatbed scanner with a multisheet feeder. But notes and news clippings might not. Some of the pages were so old I thought they might jam the sheet feeder. My iPad solved this problem along with a scanner app (I used Scanner Pro by Readdle, but there are others). The scanner app uses the camera in the iPad or iPhone to create a scan of whatever paper you have and save it in image format (such as .jpg) or as a PDF file. I usually choose the PDF format.
Scanner Pro can be easily linked to Evernote so that scans are automatically sent to Evernote. In Evernote, you can annotate the file with new notes, tag the note, and share the note or the notebook with others. Be sure you consider copyright and fair use guidelines, of course, when sharing the work of others.
Evernote has a free and a paid or premium version. The free version will work for many teachers, but if you want to upload many files, a paid version may be a better option; fortunately, the paid versions are reasonably priced. I paid $2.99 for Scanner Pro, an investment well worth the price. Scanner Pro allows me to sync automatically to Evernote and other applications. With it, I can adjust borders easily on the rare occasions when the software doesn’t quite capture the edges of whatever sized document I am scanning.
Scanner Pro by Readdle